May 1, 2013

2:00 pm - 3:15 pm

Planning for Continuity of Operations - Dialysis

Healthcare facilities responsible for providing dialysis must be prepared to implement processes and procedures to manage medical and non-medical emergencies likely to threaten the health or safety of dialysis patients, staff, or the public during an emergency event. Effective management of these events has proven to assist in controlling surge of patients at healthcare facilities seeking care for problems related to lack of access to dialysis care.

Partnering with external healthcare facilities, free standing dialysis centers, Physicians, patients and dialysis advocates can make planning efficacious and conducive to a more uniform response effort for the healthcare community. One of those advocates is the Florida Disaster Kidney Coalition.

This program will present best practices for planning, response and recovery for dialysis facilities in your area. These patients have special needs and whether healthcare facility has in patient, out patient or partners with community facilities, this program provides important and useful information to assist in planning and response efforts.

Watch for online registration coming soon

April 3, 2013

Managing ASPR Hospital Contracts Using HAMS

This presentation discusses how the introduction of HAMS (Healthcare Assessment and Management System), a web based program will enhance healthcare facilities’ capability to more easily manage contract funding provided by the Hospital Preparedness Section of the Bureau of Preparedness and Response. Healthcare facilities participating in contract funding with the Florida Department of Health (FDOH) are required to assure outlined deliverables are submitted by deadlines specified in their contracts. Currently, these deliverables are submitted to the Bureau manually and they include invoices, multi-year training and exercise plans, equipment inventories, and training and exercise rosters/after-action reports.

This presentation explains how healthcare facilities will be able to document the tracking/management of program deliverables. Once implemented, this application should simplify both the deliverable compliance/reporting process for providers as well as the year-end data collection and program performance analysis performed by the Hospital Preparedness Section

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Webinar Recording

44th CST Civil Support Team Medical Briefing

On Order, the 44th CST located Camp Blanding in Starke deploys to support civil authorities at domestic Chemical, Biological, Radiological, and Nuclear (CBRN) incident sites to identify CBRN agents/ substances, assess current and projected consequences, advise on response measures, and assist with appropriate request for follow on support. The unit is composed of 6 officers and 16 enlisted Army and National Guard personnel and functions in Title 32 Status certified by the Secretary of Defense. The unit includes medical staff and individuals specializing in 14 different response classifications.

This program provides an overview of the civil support unit and their role in event response within the state of Florida. Information on the function and capabilities of the unit is provided by two medical personnel assigned to the unit.

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Webinar Recording

Planning for Power Outages - Keeping the Lights On!

Healthcare facilities may experience power interruptions from many situations; storms, accidents, seasonal power surges…… Outages cause a multitude of continuity of service issues for healthcare facilities, many times while dealing with a surge in patients needing emergency care. Interruption in essential services such as communications, IT, HVAC, water pressure, sterilization capability and diagnostic capability are common issues during a power interruption. Other issues may include loss of elevators, transportation, refrigeration and cooking ability in the cafeterias. External community based issues such as respiratory or dialysis due to home medical device failure can impact healthcare facilities when they are most vulnerable. Hospital Emergency Managers and Facility Directors need to ensure there are operational plans to handle power interruptions.

This program provides best practices and real life experience from subject matter experts to plan for and mitigate the impact of a power interruption. Additionally, it provides information on resources to help develop and implement preparedness strategy and establish better relationships with community utility partners.

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Making Reporting Easier: Joint Commission, CMS, Contracts

With regulatory requirements for healthcare facility reporting ever increasing, the healthcare emergency management staff works over time to manage documentation for multiple regulatory and accreditation entities. The Florida Department of Health, Hospital Preparedness Program has recognized the need to provide healthcare partners with resources that can be used to consolidate documentation and eliminate redundancy in reporting. This program will provide participants with valuable tips and information from subject matter experts for leveraging contract reporting deliverables to allow for multiple uses.

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Hospital Surge and Conversion Site Planning

Recent disaster events throughout the nation have resulted in healthcare facilities experiencing increased medical surge capacity emphasizing the need for a definitive Medical Surge Plan. Medical Surge capability is a health care system’s ability to expand rapidly to manage increased demand for patient care in the event of large-scale public health emergencies. Disaster events create an imbalance between the supply and demand for resources; surge planning diffuses the overwhelming increase in demand for medical care. Effective planning for medical surge requires the coordination of multiple resources, including beds, supplies, equipment, physical structure, and especially, staff. Hospital policies to mobilize staff and, in some cases, other outside agencies is an especially important piece of the Surge Plan.

This program presents an overview of how healthcare facility planning, activation, management and evaluation of Medical Surge using alternate care and conversion site planning can lessen the impact of a mass casualty incident.

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Mass Fatality Incident Response in the Healthcare Setting

This program provides participants with information and resources necessary when planning for a mass fatality incident response. A mass or multi-fatality incident (MFI) results in a surge of deaths above what is normally managed by many healthcare facilities. Most healthcare facilities are limited in environmentally appropriate areas in which to temporarily manage large numbers of fatalities. In addition, decedent flow processing resulting from an MCI often differs from the normal process of handling an in hospital death.

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V.A. Hospital Evacuation and NDMS - National Disaster Medical Systems

In August 2010, Hurricane Earl approached the coast of Virginia and threatened the Hampton VA Medical Center located on the state’s southern coast. The Veteran’s Administration activated the Mid-Atlantic Healthcare Network and the Network Emergency Operations Plan after the decision to evacuate was made. Rick Rhodes, VA Area Emergency Manager, will discuss events triggering the decision to evacuate and how planning and resources facilitated the movement of at-risk patients. Rick will share best practices and lessons learned from the evacuation.

This presentation provides information and resources necessary when planning for and implementing hospital evacuation during an emergency event. Utilizing real events as a backdrop, this session addresses the importance of pre-planning and knowing how to request resources when faced with the difficult decision of hospital evacuation. The webinar includes notification, activation and operations of the National Disaster Medical System (NDMS) and its coordination with hospitals in Florida during a disaster.

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Hospital Surge Exercise - Review Lessons Learned and Best Practices

This webinar presented an overview of the 2012 Florida Department of Health (FDOH) Hospital Surge Exercise conducted in Alachua County on March 21-23, 2012. Presenters from the FDOH Bureau of Preparedness and Response, as well as representatives from participating hospitals discuss their roles in design, execution and evaluation of the exercise. DOH staff and hospital partners provided lessons learned from the exercise and best practices identified.

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Strategies for Hospital Staff Augmentation during an Event

The purpose of the program is to provide participants with information and lessons learned related to first hand experiences of moving staff and resources from one hospital setting to another. The presentations will address challenges such as options for accessing surge staff, transportation issues, just in time training and legal concerns. Each of the presenters have participated in recent incidents that required thinking outside the box and creative approaches to address the needs of staff and patients.

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Workplace Violence in the Hospital Environment

Hostile incidents are a pressing concern in hospitals.  The Webinar gave hospital partners the opportunity to discuss violence in healthcare settings.
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Program Outline with References