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Special Needs Shelter Program

 

Purpose: To establish Special Needs Shelter standards, protocols and technical assistance that can be integrated into the Florida Emergency Management System.

Mission: To develop a standardized, comprehensive, county and regional approach to Special Needs Shelter operation that ensures continuity in services and quality care to clients, care givers and staff during their stay in a Special Needs Shelter.

Vision:   Provide services to Florida's vulnerable population and people with special medical needs during a disaster using a systems approach, integrating with community partners to provide the best possible sheltering care.


Office of Public Health Nursing's role:
The Department of Health, in coordination with the local county health departments and other partners, is responsible for operating and staffing all Special Needs Shelters. The Office of Public Health Nursing (OPHN) provides leadership and support to the SpNS program and the Regional Special Needs Consultant (RSpNC). OPHN coordinates all SpNS program activities and maintains a comprehensive action plan. OPHN ensures that the SpNS Program will be enhanced through a continuous cycle of planning, equipping, training, exercising, and evaluating, which is designed to ensure prepared communities, a prepared workforce, and informed clients, should Special Needs Sheltering be required as part of the state's response to a natural, man made or technological incident.

Regional Special Needs Consultant's (RSpNC) Role:
The RSpNC's role is to provide statewide representation for SpNS planning to ensure that this program meets the needs of communities. Consultants actively participate in SpNS planning and operation at the local, state and federal levels.

RSpNC Contact Information and Map

Regional Domestic Security Task Force Map
 

 Florida Statutes related to Special Needs Shelters
 *Links open in new window
         F.S. Ch. 252.355 - Registry of persons with special needs; notice.
        
F.S. Ch. 252.356 - Emergency and disaster planning provisions to assist persons with disabilities or limitations.
        
F.S. Ch. 381.0303-Healthcare Practitioner Recruitment for Special Needs Shelters
         FAC 64-3 - Florida
 administrative code related to Special Needs Shelter tools
 

 

SpNS Program Tools
 

Special Needs Shelter Brochure (English Version)

Special Needs Shelter Brochure (Spanish Version)

SpNS Standard Operation Guide for Local SpNS Operation

Technical Assistance Guidance - SpNS Planning

 

Documents and Forms

 
   
SpNS Walkthrough Survey
   
SpNS Supply and Equipment List
   
Oxygen Packs
   
Staff and Volunteer Line List
   
Visitor Sign In Sheet
   
Shelter Isolation Precautions
   
Shelter Guidance Respiratory
   
Guideline for SpNS Census Reporting
   
SpNS Individual Line List for Evacuees
   
SpNS Daily Census Report
   
Comprehensive SpNS Reporting Form
   
SpNS Intake Form
   
SpNS Volunteer Ch110 Application and Position Description
   
SpNS Media Permission and Release Form
   
SUL Job Action Sheet
   
MedM Job Action Sheet
   
LogM Job Action Sheet
   
Medical Staff Job Action Sheet
   
Logistic Support Staff Job Action Sheet
   
SpNS Level of Care Matrix

 


SpNS Facility Standards - Guidelines
List of Recommended Personal Items for SpNS clients
SpNS Assessment Tool

 


Training and Education


SpNS Operations and Management Training

SpNS Overview

 

 

Public Health Preparedness Milestones Courses:

Awareness, Operations, Leadership

  • Awareness: Introduction to public health nursing preparedness and offers 1.0 nursing continuing education credit (CE). It is a pre-requisite to the next level course, Operations.

  • Operations: Outlines responsibilities of the Public Health/CMS nurse who staffs a special needs shelter and offers 2.0 CEs. It is a pre-requisite to the last course in the series, Leadership.

  • Leadership: Specifically designed for Public Health/CMS Nurse leader, is an advanced training on planning, communication, response and recovery. The course offers 3.0 nursing CEs.

Access to these courses is available through TrakIT

 

 

Public Health Nursing Refresher Skills Course

 

This online course is designed to offer a nursing skills refresher for nurses working in a special needs shelter. It offers 3.0 nursing continuing education credits and may be accessed through the following website: http://www.spcollege.edu/
 

SpNS Team Asset Typing:

Team Types[57K DOC]
Team Structures
[277K PPT]
Training Recommendations
[10.46KB PDF]

Internet Resources:

Link to Florida's State Emergency Operations Center
Division of Emergency Management's Florida Hazards Page
Florida County Emergency Management Contacts
Link to the 2010 Florida Statewide Emergency Shelter Plan

 

Interagency Committee Information

The SpNS Interagency Committee (IAC) meets bi-annually, usually in May and November. Meeting dates are advertised in the Florida Administrative weekly.


Review a list of Agencies and Associations to be represented on the SpNS Interagency Committee.

 

If you are interested in joining the IAC or for additional information, please contact the Office of Public Health Nursing staff at (85) 245-4746.

Under Florida law, e-mail addresses are public records. If you do not want your e-mail address
released in response to a public records request, do not send electronic mail to this entity. Instead contact these offices by phone or in writing.

Contact us: DOH_SpNS@doh.state.fl.us