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Florida Health Information Systems Council

Minutes, February 22, 1999

Membership: (§381.90, F.S.)

The council shall be composed of the following members or their senior executive-level designees:

• Secretary of the Department of Health (DOH)
• Secretary of the Department of Business and Professional Regulation (DBPR)
• Secretary of the Department of Children and Families (DCF)
• Director of the Agency for Healthcare Administration (AHCA)
• Secretary of the Department of Corrections (DC)
• The Attorney General (AG)
• Executive Director of the Correctional Medical Authority (CMA)
• Two Representatives of County Health Departments (CHD)
• A Representative of the Florida Association of Counties (FAC)

Council Members in Attendance:

• Robert Anderson, representing the Office of the Attorney General
• Sanford Brill, representing the Agency for Health Care Administration
• Dr. Robert Brooks, representing the Department of Health
• John Burke, representing the Department of Corrections
• Cretta Johnson, representing the Florida Association of Counties
• Linda Keen, representing the Correctional Medical Authority
• Becky Lyons, representing the Department of Children and Families
• Vickie Miner, representing the Department of Business and Professional Regulation
• Lori Schultz, representing the Department of Children and Families

Council Members Absent:

• Dr. John Heilman, representing Pinellas County Health Departments
• Cheryll Lesneski, representing Putnam County Health Department

Others in Attendance:

• Judy Bentley, DOH
• Sheila Boyd, DBPR
• Lisa Cook, DOH
• Jeff Gregg, AHCA
• Meade Grigg, DOH
• Danny Jordan, DOH
• Wayne McDaniel, DOH
• Brett Rayman, OPB
• Richard Schmitt, TRW
• Doug Smith, STO
• Ed Stivers, AHCA
• Allen Pearman, DOH

1. Call to Order and Welcome: Dr. Robert Brooks called the meeting of the Florida Health Information Systems Council to order and welcomed participants.
2. Roll Call: Ms. Lisa Cook called a roll of the statutorily appointed members. Attendance is reflected above.
3. FHISC Overview: Following his election, Governor Bush appointed new leadership to five of the Council’s member agencies. Ms. Cook provided a brief overview of the mission and activities of the Council to-date and briefly reviewed the action items on the meeting agenda. Orientation materials were provided to members prior to the meeting.
4. Approval of Minutes: The minutes of the Florida Health Information Systems Council meeting held July 30, 1998, were adopted as submitted.
5. Proposed Changes to Legislation: Ms. Cook reported that proposed legislation has been included on behalf of the Council in the Department of Health’s Public Health Amendments "Glitch Bill." The proposed language reflects suggestions made by members during the July, 1998 conference call. The legislation included in the "Glitch Bill" provides for the development of a review and approval process whereby the Council may ensure coordination of data collection by state agencies collecting or maintaining health-related data and alters the membership of the Council.

At this time, the membership of the Council was reviewed. Once again, the Council considered the Department of Business and Professional Regulation’s (DBPR) membership on the Council. Ms. Vickie Miner, attending on behalf of DBPR, stated that since the transfer of Medical Quality Assurance, DBPR does not feel that it has an interest in the Council. Discussion ensued regarding food-borne illness data and the collection and the value of that data to the Council. The Council voted unanimously to keep the Department of Business and Professional Regulation as a member of the Florida Health Information Systems Council at this time.

The Council continued consideration of the proposed membership in order to acquire the proper representatives to achieve the Council’s mission and agreed to propose membership by the following agencies (in addition to those already reflected in the "Glitch Bill"): the Department of Elder Affairs, the Department of Education, the Department of Juvenile Justice and a representative of the Board of Regents (BOR) to serve on behalf of public health schools. The Council felt representation by the Department of Education would provide the necessary connectivity to school districts with regard to programs like immunization. Additionally, representation by BOR will facilitate sharing the potential benefits of health-data coordination to the schools of public health throughout Florida. As a result, the membership section of the proposed legislation should be changed to reflect a representative of higher education (BOR) in place of the two universities currently proposed in the legislation.

6. Report on Legislative Budget Requests: Ms. Bentley reported that the legislative budget request submitted by DOH requesting three staff positions was not included in the Governor’s budget recommendation. She noted that DOH currently provides part-time staff support, although more staff will be necessary for the Council to fully address its mission. Discussion followed regarding the appropriateness of lobbying the legislature for funding. The Governor’s Office of Planning and Budgeting has expressed the opinion that DOH should provide support out of its current budget and allocated FTE’s.
7. Second Draft Strategic Plan: Ms. Cook reported that this second draft strategic plan was compiled as a result of stakeholder interviews and a workshop facilitated by Dr. Larry Gross and Dr. Tom Taylor, consultants contracted through FSU. She explained that a final plan for 1999/2000 – 2003/2004 will be submitted following adoption and a new plan will be due on March 1, 1999. The Council voted to adopt the second draft plan as the final submission for compliance with the 1998 requirement. The Council also voted to submit a letter to the Governor’s Office explaining the change in membership due to new agency-head appointments and requesting acceptance of a new plan by April 1, 1999. Discussion followed concerning a timetable for comments and review of a new draft. It was agreed that agency comments be provided to Ms. Cook one week prior to the next meeting of the Council. In response to a request by Ms. Becky Lyons, Ms. Cook agreed to prepare a summary of instructions and comments received from the Governor’s Office on the current plan in order to provide direction for the next strategic plan.

There being no further business, the meeting was adjourned at 3:08 p.m. The next meeting of the Florida Health Information Systems Council will be held on Friday, March 26, 1999, from 10:00 – 11:30 a.m.

Action Items:

• Submit the final FHISC Strategic Plan for 1999/2000 – 2003/2004.
• Prepare a letter of explanation to the Governor offering submission of the new strategic plan for 2000/2001 – 2004/2005 by April 1, 1999.
• Collect comments based on 1999/2000 – 2003/2004 strategic plan and draft a new plan for review by the Council on March 26, 1999.

Respectfully submitted,
Lisa Cook
Recording Secretary