Minutes, July 9, 2001
Membership: (§381.90, F.S.)
Council Members Absent:.
Others in Attendance:
I. Call to Order and Welcome
I. Call to Order and Welcome: Linda Nelson called the Florida Health Information Systems Council meeting to order and welcomed participants.
II. Roll Call: A formal roll call was conducted and attendees identified themselves and the organization they represented. Attendance is reflected above.
III. Approval of Minutes: The minutes of the Florida Health Information Systems Council meeting held February 16, 2001 were adopted as amended with one correction on page 4 (deletion of the word "these," from eighth paragraph on that page).
IV. Legislative Update
Linda Nelson generally reviewed the provisions of HB 1811 (Chapter No. 2001-261, Laws of Florida). She noted that the law now provides the following:
The act is specifically designed to address the following core purposes:
VII FHISC Strategic Plan Revisions and Update
Allen Pearman presented a brief overview of the FHISC strategic plan process. He noted the change in the deadline for FHISC strategic plan revision from March 1 to June 1. He also noted that the State Technology Office (STO) has provided revised strategic plan instructions with a deadline for submission of a revised strategic plan by September 15, 2001. The STO requested that strategic plans be prepared consistent with the format last submitted to OPB (i.e., in accordance with the instructions issued in Feb. 1999). In addition to the information generally included in the strategic plan, the STO directed that a determination be made as to whether the FHISC strategic issues, goals and objectives included in the plan are consistent with the state strategic information technology goals which are as follows:
He noted that a draft document has been provided to the council members that indicated that FHISC strategic issues, goals and objectives generally supported state strategic information technology goals 3-5. Council members offered no additional comments.
Linda Nelson discussed HIPAA in the context of the two major FHISC strategic planning issues: 1) the identification, collection, and standardization of health-related data among federal, state, local and private entities and 2) the sharing and coordination of health-related data among federal, state, local and private entities. She suggested that there are two options available to FHISC to addressing the impact of HIPAA in the council's strategic plan. After discussion by Council members, a consensus was reached that HIPAA impacts (including those related to privacy and security) would be incorporated as part of the two strategic issues identified previously. Other modifications would be made to the strategic plan, as appropriate, to address issues related to privacy and security.
Linda Nelson then suggested that strategic plan revisions be undertaken using electronic means such as e-mail and weekly telephone conference calls rather than requiring face-to-face meetings. She observed that face-to-face meetings, if needed to resolve issues, could be scheduled. Voting on recommendations to be included in the revised strategic plan would also be done electronically
IX Other Business:
Jim Bracher (DOI) raised the issue that a face-to-face meeting is needed prior to the deadline for submission of the revised strategic plans. He specifically proposed a meeting be held on or about July 30, 2001. Staff agreed to schedule a council meeting at the end of July or the first of August.
There being no further business, the meeting was adjourned.
Summary of Action Items:
1. Develop and present a revised FHISC strategic plan for formal Council approval. (Draft should be based upon issues identified during the February 16, 2001 and July 9, 2001 meetings)
2. Schedule and present status report on Privacy and Technology Task Force recommendationsissue meeting from previous meeting (February 16, 2001)
3. Prepare and present summary on status of the HIPAA rule adoption and implementation of agency plans for next Council meeting. (Incorporate specific recommendations regarding steps required to meet HIPAA regulations in FHISC strategic plan as appropriate.)
4. Prepare and present summary on state agency compliance with the federally mandated health practitioner integrity data bank for next Council meeting. (Incorporate specific recommendations regarding steps required to meet HIPDB reporting requirements in FHISC strategic plan as appropriate.)
5. Follow up with Florida Hospital Association, Agency for Health Care Administration, and the State Technology Office on possible scheduling of a HIPAA summit sometime during the summer.